Meeting Correspondence

Any communication received by the Township through the Clerk’s office or the information email account and directed to Council, will be forwarded to all members of Council, and appropriate staff, at the same time. If received via email, a reply email will be provided stating that the email was forwarded on for Council’s information and filed accordingly. Current or past communication items may be pulled from the files and placed on an upcoming agenda either through the consent agenda or as an attachment to a staff report as required. 

General correspondence from the public shall not be included on the Council agenda; unless:

1. specifically requested by a member of Council; or
2. used as supporting information to a staff report; or
3. it is the topic for a scheduled delegation as per the procedural by-law; or
4. included as supporting information to a Notice of Motion by Council

Any communication that contains defamatory statements, allegations, inferences, disrespectful or improper matters shall not be forwarded to Council or staff and shall be handed over to the CAO for review and returned to the sender.